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Before the University disburses federal, state, and institutional aid to a student, the Financial Aid Office is required to confirm a students’ enrollment status and cost of attendance for the term or the academic year, including 7-weeks term courses. Additionally, students must establish eligibility, i.e., begin attendance in all semester’s classes within the first two weeks of the term and in for the 7-weeks term courses within the first week of the start of class.

Students selected for federal and state verification must submit all requested documents before aid can be disbursed. The Financial Aid Office reviews documents submission on a rolling basis and in the date and order that they are received. 

First-time Federal Direct Student Loan borrowers at New Jersey University (NJCU) must complete an Entrance ����tv and sign a Direct Loan Master Promissory Note (MPN) before student loan funds can be disbursed. The Entrance ����tv and MPN can both be completed online by logging in at studentaid.gov. The Financial Aid Office will then receive an electronic file with this information and add to the student’s record.

Financial Aid awarded annually are disbursed in two payments during the fall and spring semesters. Students attending only one semester will receive one disbursement during that term of enrollment.

The financial aid disbursed is first applied toward current outstanding balances from tuition and fees, room, and board (if applicable), and other direct charges. Any overpayments (credit balances) from financial aid and/or cash payments are refunded by the Office of Student Accounts (Bursar) to the student by check or direct deposit, to be used for other educational expenses. Information on credit balances (refunds).  The Office of Student Account will contact eligible students when a refund is available, or if a balance is due. Please be aware that a review take place to confirm that the credit balance can be issued.

Information on Credit Balances (refunds)

Financial Aid Adjustments

Financial Aid Awarded is subject to change, for several reasons:

Change in Enrollment Status. Financial aid is awarded based on full-time enrollment (12 or more credits per semester for undergraduates; 9 or more credits per semester for graduates). Dropping and/or adding courses during the registration period and the first week of class can change a student enrollment status from full-time to part-time and this can affect aid eligibility.

• New Jersey State Aid, such as Tuition Aid Grant and Garden State Guarantee Program (GSG), requires full-time enrollment (12+ credits per semester) at NJCU.
• Merit/Institutional Scholarship Awards require full-time enrollment (12 credits or more).
• Federal Direct Loan borrowers must be enrolled at least half-time (6 or more credits per semester for undergraduates and graduates’ students).
• The Federal Pell Grant is prorated depending on enrollment status based on the number of registered credits.

Housing Status. Changes to on-campus housing status can affect a student’s annual or semester cost of attendance, which is higher for residents than commuters. This can result in a change in financial aid eligibility. 

Withdrawal from ALL Classes. NJCU is required by federal and state regulations to recalculate awards when a student withdraws, is dismissed, or takes a leave of absence before the end of the term. This includes unofficially withdrawn students, i.e., earned no passing grades at the end of a term. Withdrawn students are notified of their adjusted aid eligibility within 30 days of their withdrawal. 

Verification. The U.S. Department of Education and NJCU select applications for verification, which is a “validation” of certain information reported on the FAFSA by having the student submit the family’s tax return transcript(s) and other documents. Changes to FAFSA information can result in change(s) to previous awards and affected students will be notified of any changes following our review. Awards for incoming freshman and transfer students will be “estimated" until the verification process is completed. Continuing students will not receive a financial aid award until all requested documents are submitted and verification has been completed. 

Additional Aid. Students’ resources (scholarships, grants, loans, and work-study) cannot exceed their cost of attendance for the academic year or term. While the Financial Aid Office initially awards students within their financial need, additional resources (such as an external scholarship) may be added later, resulting in an over award of assistance. In such cases, total aid will be reduced to need in the following order: loans, work-study, scholarships, grants.

Request for Aid Decrease. A student may choose to decline or decrease a financial aid award offered by NJCU. Students can cancel or reduce loans online through Gothic Net or by emailing the Financial Aid Office at financialaid@njcu.edu. This request must be made before disbursement are made. Once disbursements are made a student must request an aid decrease or cancellation by email or by visiting the Office of Financial Aid. 

Any or all the above situations can change semester or academic-year aid eligibility at any time prior to enrollment or after aid has already been disbursed. In either case, students may contact the Office of Financial Aid for assistance in reviewing options for financing their education.

First Possible Disbursement Dates for Federal, State and Institutional Aid

After the first disbursements run, the Office of Financial Aid runs disbursements once a week. Disbursements runs every Thursday. This is subject to change.

Deadline Date to Submit a Request for a Federal Student Loan